How GSuite Benefits Your Business
Ownership Of Email Account
With G Suite , your company owns all employee email accounts. The employees don’t own them.
On the other side ,with a free mail services - when an employee leaves your company and join to work for a competitor or to start a competing company, they still own the email address that your customers use to contact them .
But with G Suite administration, when any employee leaves the company, you can immediately change his password and forward emails sent to his address to another designated employee . You can also access all of that employee’s email history.
With G Suite, all Google Docs, Slides and Sheets created by employees are owned by the company.
Keeping in mind that Google Drive is also a cloud backup alternative to services such as Dropbox. You could create a company policy that requires employees to back up their local PC or Mac work folders and files to the company’s Google Drive.
At any point of time , you would have full access of all employee’s business files.
When you all are on the same G Suite account , it’s easy to share documents with each other . For example, when you want to give selected employees view-only access to a Google Doc, can be accomplished with just a few clicks.
Group Email Addresses
Above, we referenced the example email address firstname.lastname@example.org. You can easily route emails sent to that type of address to multiple people or to a customer service system such as marketing , collection or audit.
And there is no additional cost for creating group email addresses , can add as many as per you need.
Multiple Email Aliases
For any G Suite user, multiple email aliases can be created. Here are examples:
With email aliases, “All roads lead to Rome”. It might be easier to verbally tell someone that your email address is email@example.com, even though your business card reads the more formal firstname.lastname@example.org.
There can even be multiple domains associated with each user’s email account.
If you decide to rebrand your company to “changing traditions” and you get the domain “changing traditions.com”, you can tack this domain on to your G Suite account as a domain alias. The same “all roads lead to Rome” principle applies. Whether an email is sent to email@example.com or to firstname.lastname@example.org, it will go to the same inbox .
More File Storage
The storage for free Gmail accounts is 15GB. For G Suite Basic, it’s 30GB per user.
There are a number of options for increasing storage beyond the 30GB per user.
Ability to Use Outlook / Thunderbird as an Email Client
Even when few employees who insist on using Outlook, Google provides Google Apps Sync for Microsoft Outlook
Additional Security With 2-Step Verification
If the admin decides to do , G Suite has an important layer of security that can be enforced for all users . This layer is known as 2-Step Verification.
When you log into G Suite from an unknown device , you’ll be texted a verification code. For the times you are out of range on your mobile phone, you can carry a set of backup codes in your wallet so that you can securely access your G Suite account.
2-Step Verification is particularly important if you decide to use Google Drive as the cloud backup standard for company PCs or your Macs. If employees are automatically backing up a lot of local files to the cloud, you never know what sensitive information might be getting synchronized.
You can make 2-Step Verification required / optional for all users.
A Company Branded User Interface
Instead of having the Google logo at the top left of your users’ screens, your company’s logo can be prominently displayed within all of G Suite that will enhance your brand image.
Single Sign-On To Other Business Applications
Users can be set up use your G Suite credentials to sign in to cloud business applications such as DocuSign, Marketo, Salesforce and Slack, without having to re-enter their usernames and passwords for these applications.
At some point, you may decide to invest in a CRM system to better track leads, prospects, customers, jobs and more.
G Suite components can be synced with Salesforce enabled applications
Try GSuite for your Organisation
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